Pricing

Procurement intelligence that pays for itself on the first contract.

GovWin IQ averages $29,000/yr — US only. BidClarity starts at $149/mo and covers 37+ global portals from SAM.gov to the World Bank.

Card required — no charge for 14 days on all plans. Cancel before day 15 and pay nothing.

📡 37+ portals monitored daily

🇺🇸🇨🇦🌍 US · Canada · Global

⚡ First matches tomorrow

🔒 Already a subscriber? Log in →

10+

hrs/week lost to manual searching

$200B+

forecast 6–18 months early

37+

portals, one search

$149/mo

vs $29K/yr incumbents

"BidClarity found us a $2.1M DoD contract we would have missed. The incumbent grip score told us the competition was weak — we bid aggressively and won."

IT Services contractor · NAICS 541512 · Command plan

"We went from 0 to 3 active government contracts in our first year. The compliance calendar alone saved us from a SAM.gov lapse that would have disqualified our biggest bid."

Professional services firm · CanadaBuys · Intelligence plan

"The proposal generator cut our write time from 80 hours to 12. We're bidding on 4× more contracts with the same team."

BD consultant · 12 active clients · Command plan

Scout

$149/mo $119 /mo

$1,428 billed annually

Save 20%

✓37+ portals monitored — US federal, Canadian, and global

✓Every contract scored 0–100 for your fit — so you only review what's worth your time

✓Step-by-step action plan delivered with each top match

✓Compliance deadline calendar — SAM.gov, certifications, key renewals — 90/60/30-day alerts

✓Financing options flagged per contract (SBA, EDC, BDC programs)

✓Secure document vault for proposals and certifications (500 MB)

—Win probability (PWIN) score — Intelligence+

—Qualification checker before you write — Intelligence+

—Early warning on expiring contracts — Intelligence+

Start 14-day trial →

After you win, the work begins.

Deliverable tracking, global supplier sourcing, invoice management, subcontract oversight, and automated past performance narratives — for US federal, Canadian PSPC (Canada's federal procurement agency), World Bank, AfDB, ADB, and UN contracts worldwide.

Billing toggle above applies. Available standalone or bundled with Intelligence plans.

Fulfill · Executor

$149/mo$119/mo

$1,428 billed annually

Save 20%

Up to 2 active contracts

✓Contract deliverable (CDRL) tracking — every milestone and deadline in one dashboard

✓Supplier sourcing — nearest qualified vendor found from global award data

✓Market price benchmarks from comparable past contracts worldwide

✓Supplier outreach email drafter with exact attachments checklist

✓Invoice management — track payments and contract line items (CLINs)

—Automated follow-up sequences — Manager+

—CPARS performance narrative auto-draft — Manager+

Start 14-day trial →

The full loop in one subscription.

Bundle an Intelligence plan with a Fulfill plan at a combined rate below individual plan prices. Billing toggle above applies.

Scout + Fulfill Executor

$249/mo$199/mo

$2,388 billed annually

Save 20%

✓37+ portal scoring + compliance calendar (Scout)

✓Deliverable tracking + supplier sourcing — up to 2 contracts (Executor)

✓Best for: first government contract — find it, win it, deliver it

Start 14-day trial →

Best Value

Command + Fulfill Manager

$599/mo$479/mo

$5,748 billed annually

Save 20%

✓Full Intelligence platform — proposals, PTW, Pre-RFP radar (Command)

✓Up to 8 contracts — CPARS auto-draft, vendor intelligence (Manager)

✓Best for: growing BD (business development) teams bidding and delivering

Start 14-day trial →

Command + Fulfill Director

$899/mo$719/mo

$8,628 billed annually

Save 20%

✓Full Intelligence platform (Command)

✓Unlimited contracts + subcontractor portal + DCAA audit prep (Director)

✓Best for: established contractors managing multiple concurrent awards

Start 14-day trial →

Full Stack

Full Stack — Command + Director

$1,099/mo$879/mo

$10,548 billed annually

Save 20%

✓Everything in Command + everything in Director

✓One subscription covers the full FIND → WIN → DELIVER → WIN AGAIN loop

✓Best for: prime contractors running full pipelines globally

Start 14-day trial →

What's included

Full feature comparison — 5 capability groups

Every row is live today. No "coming soon". See how features map to your journey →

Feature	Scout	Intelligence	Command	Enterprise
Discovery
Business category codes (NAICS) trackedYour profile codes scored against every opportunity nightly	2	5	15	Unlimited
Portals monitored	37+	37+	37+	37+
Match frequency	Daily	Daily	Daily	Daily
Score breakdownPlain-English reasoning per match score	✓	✓	✓	✓
Pre-RFP (pre-solicitation) radarExpiring contracts flagged 5–18 months before posting on SAM.gov. Standards at acquisition.gov	✗	✓	✓	✓
Intelligence
Tech stack intelligenceTech requirements extracted from RFPs (Requests for Proposal) · scored against your stack — critical for NAICS 541511/541512/541519	✓	✓	✓	✓
Win probability (PWIN)0–100% per opportunity based on your profile + competitor landscape	✗	✓	✓	✓
Competitor profilesWho wins at this agency, certifications held, CPARS (Contractor Performance Assessment Reporting System) patterns	✗	✓	✓	✓
Agency budget signalsFY2026 budget trends across 20 US federal agencies	✗	✗	✓	✓
Price-to-Win (PTW) engineLow/typical/high bid ranges from real USASpending.gov award data	✗	✗	✓	✓
Agency context cardsProcurement culture, evaluation weights, buying patterns	✗	✓	✓	✓
Incumbent grip scoreHow entrenched is the current holder? Should you pursue?	✗	✓	✓	✓
Proposals
Compliance checks per monthEvery mandatory requirement extracted and verified against your draft	✗	1	5	Unlimited
Proposal generator — 4 volumes Word .docxTechnical, Management, Past Performance, Price Narrative — under 3 min each	✗	✗	✓	✓
Past performance libraryGovernment-narrative entries auto-extracted from uploaded documents	✗	✓	✓	✓
Color team reviews (Pink / Red / Gold)Strategy gap check · compliance pass · pre-submission disqualification audit	✗	✓	✓	✓
Submission guide + CO email draftGenerated per opportunity — confirms receipt to Contracting Officer	✓	✓	✓	✓
Workflow
Pursuit CRMCapture stage, auto-generated milestones, PWIN with relationship modifiers	✗	✓	✓	✓
Teaming workspaceNDA generator, combined capability statement, set-aside eligibility calc	✗	✗	✓	✓
Funding intelligenceStep-by-step guidance on relevant grant & financing programs	✗	✗	✓	✓
BidClarity FulfillSupplier sourcing, TAA (Trade Agreements Act) compliance, quote comparison, delivery tracking	✗	✗	✓	✓
Post-award automationPast performance write-up, capability statement update, LinkedIn draft on win	✗	✗	✓	✓
Platform
Document vault storage	500 MB	2 GB	10 GB	Unlimited
Proposal retention	6 mo	12 mo	24 mo	Unlimited
Team seats	1	1	1	Up to 20
API access	✗	Add-on	Add-on	✓
Support SLA	Standard	Standard	4-hour	Dedicated
MFA (2-step verification)	Optional	Optional	Required	Required

Add-ons

Extend your plan

Add only what you need. Remove any time — credits never expire. One-time credits cannot be removed; standard billing resumes if you cancel a monthly add-on.

CMMC Compliance Tracker

$499/mo

Manages CMMC (Cybersecurity Maturity Model Certification) Level 1–3 readiness, tracks SPRS scores, and surfaces DFARS (Defense Federal Acquisition Regulation Supplement) clause requirements in proposals automatically.

"Bidding on DoD contracts with DFARS or CUI requirements"

All plans

Sub-Plan Manager

$49/mo

Run separate opportunity feeds, digest schedules, and pursuit pipelines per client or labour category — all from one login. Built for BD (business development) consultants and staffing firms managing multiple government portfolios.

"Managing multiple BD clients or a staffing firm's labour portfolio"

All plans

Labor Pricing Benchmarks

$99/mo

Market-rate labor data by role, region, and contract vehicle. Price cost-plus and T&M (time-and-materials) contracts competitively without guessing or eroding margin.

"Bidding on cost-plus or T&M contracts where labor pricing is the margin"

All plans

Storage +10 GB

$5/mo

10 GB of additional vault storage, added to your plan's base allowance.

"When your vault hits 80%"

All plans

Storage +50 GB

$15/mo

50 GB of additional vault storage for teams running multiple active proposals simultaneously.

"For active proposal teams (5+ drafts/mo)"

All plans

Storage +100 GB

$25/mo

100 GB of additional vault storage for high-volume BD operations with large document sets.

"High-volume shops running 20+ active pursuits"

All plans

NAICS Pack +5

$19/mo

Add 5 more NAICS codes to your scoring profile — each scored against every opportunity nightly.

"When you exceed your plan's NAICS limit"

Scout · Intelligence

NAICS Pack +15

$39/mo

Add 15 more NAICS codes — best for multi-vertical operations targeting government across several service categories.

"For multi-vertical BD operations"

Scout · Intelligence · Command

Compliance Credits — 25-pack

$79

25 one-time compliance check credits. Never expire. Use them across any opportunities at any time.

"End-of-quarter surge"

Scout · Intelligence — one-time purchase

Compliance Credits — 50-pack

$129

50 compliance check credits. Never expire. For active pipelines with multiple concurrent bids.

"Active pipeline with 5+ concurrent pursuits"

Scout · Intelligence — one-time purchase

Proposal Draft — 1 credit

$29

Generate one full 4-volume proposal draft as Word .docx. Credit never expires.

"Try a full proposal before upgrading"

Scout · Intelligence — one-time purchase

Proposal Draft — 5 credits

$99

5 full proposal draft credits. Each generates all 4 volumes as Word .docx. Credits never expire.

"Occasional drafts — credits never expire"

Scout · Intelligence — one-time purchase

Proposal Rewrite — 5 sessions

$99/mo

5 proposal section rewrites per month, each realigned to the RFP's evaluation criteria and mandatory language.

"Polish any section with one click"

Scout · Intelligence

Proposal Rewrite — 20 sessions

$299/mo

20 proposal section rewrites per month — enough for a full BD team running multiple concurrent pursuits.

"Full BD team monthly allowance"

Scout · Intelligence · Command

Priority Support

$49/mo

4-hour response SLA on all support requests, including portal issues and scoring queries.

"4-hour SLA — included on Command"

Scout · Intelligence (included on Command)

Additional Seat — Intelligence

$99/mo

Add a second user to your Intelligence account. Shared vault, matches, and compliance calendar.

"Add a second BD user"

Intelligence

Additional Seat — Command

$199/mo

Add a second user to your Command account. Full access including proposal generator and vault.

"Share Command with your proposal writer"

Command

API — Developer

$199/mo

200 API calls/month. Pull scored match data, PWIN scores, and action plans into your CRM or internal tools.

"Build on BidClarity or connect to your CRM"

Intelligence · Command

API — Business

$499/mo

2,000 API calls/month with webhook support for real-time push notifications on new HIGH matches.

"Full API for resellers and enterprise integrations"

Command (Enterprise: included)

Fulfill Add-ons

Extend any Fulfill plan with market-specific compliance and workflow modules.

Multilateral Pack

$99/mo

Activates compliance frameworks for World Bank, AfDB, ADB, IDB, and UNGM contracts — including procurement guidelines, TAA (Trade Agreements Act) equivalents, and multilateral development bank (MDB) delivery reporting templates.

"Delivering on World Bank, AfDB, ADB, or UN contracts"

All Fulfill plans

Canadian PSPC Module

$49/mo

Adds PSPC (Canada's federal procurement agency) standing offer compliance tracking, ProServices reporting, and PWGSC (Public Works and Government Services Canada) invoice submission workflows.

"Delivering on CanadaBuys or PSPC standing offer contracts"

All Fulfill plans

Subcontractor Portal

$79/mo

Gives your subcontractors a self-service portal to register, submit quotes, upload compliance documents, and track their own deliverable milestones — reducing your coordination overhead on every contract.

"Managing subcontractors on multiple simultaneous contracts"

Executor · Manager (included in Director)

DCAA Audit Prep

$149/mo

Structured DCAA (Defense Contract Audit Agency) audit preparation workflow — maps your cost accounting practices to SF 1408 criteria, flags gaps in your accounting system, and generates the documentation package auditors request most often.

"Preparing for a DCAA pre-award or incurred cost audit"

All Fulfill plans

How we compare

GovWin IQ costs $29,000/yr and covers one country.

Every alternative either costs more, covers less, or leaves the hard work to you.

Product	Price/yr	Coverage	Gaps
GovWin IQ (avg)	$29,000	US federal only	No proposals · No Canada · No international

BidClarity Command	$6,708	37+ global portals — US · Canada · EU · World Bank · AfDB · ADB · GeBIZ · AusTender	Full platform — proposals, compliance, competitor intel, PTW, Pre-RFP radar

Competitor information accurate to the best of our knowledge as of April 2026, based on publicly available pricing and feature documentation. If any information is inaccurate, contact us and we will update it promptly.

Questions? Ask us on LinkedIn →

Enterprise — from $2,499/mo

Built for business development teams of 3–20 people

Coverage across every product and service category you supply. Up to 20 seats with a shared vault and opportunity inbox. Full API access (10,000 calls/mo + webhooks). Win-rate patterns across BidClarity users in your category. Dedicated onboarding and quarterly strategy review. Custom quote — not Stripe checkout.

Talk to us →Custom quote · 1 business day

Try before you decide

What does each tier actually do? Walk through Sarah's bid.

Click any tier above to see Sarah's workflow at that level. Each tier unlocks the next logical feature in her bid — so you can map your firm's needs to a tier before subscribing.

Sarah · capture lead at a 30-person office-technology supplier in Reston, VA · pursuing a $1.2M Veterans Affairs Document Scanner Supply contract

Plain English

Tuesday morning · 3 opportunities matched

Filtered to office-equipment wholesale · authorized-reseller portfolio · scanned overnight across federal portals

Live · auto-refreshed 6:00 AM ET

SAM.gov HIGH MATCH Veterans Affairs · VHA Mid-Atlantic Total Small Business Set-Aside

Document Scanner Supply & Maintenance — VA VHA Mid-Atlantic Region

USD $1.2M base + 4 option years · Closes in 18 days · Multi-site (12 VHA facilities)

Recurring multi-year supply + service contract for production scanners across 12 VHA facilities. Sarah's firm is an authorized reseller for 3 of 4 specified manufacturers and holds two prior VA past-performance references. Country-of-origin rules flagged — one specified model is non-compliant; substitution path available.

SAM.gov WATCH IRS · Mailroom Operations 8(a) Set-Aside

High-Volume Mailroom Imaging Supply — IRS Ogden Service Center

USD $580K · Closes in 14 days · Ogden, UT

Adjacent service line — large production scanners + maintenance for paper-claim intake. Set-aside requires an SBA disadvantaged-business certification Sarah's firm does not hold. Eligibility gates this one to watch-only until certification ships.

SAM.gov HIGH MATCH SSA · Disability Records Total Small Business

Production Scanner Refresh — SSA Disability Records Processing Centers

USD $720K · Closes in 28 days · 6 records processing centers

High-volume production scanners for SSA disability-claim intake — one of the largest paper-document workflows in federal civilian government. Sarah's firm holds one prior SSA reference and is an authorized reseller for the specified hardware line. Lower delivery complexity than the VA BPA; the team could realistically run both bids in parallel.

Sarah's saved searches · 4 active queries

Each query runs nightly; results land in tomorrow morning's digest

4 active · 0 paused

Primary query

Federal scanner & MFP supply · office-equipment wholesale

naics:423420 portal:sam.gov set_aside:small_business value:>100k

12 hits / 7 days Last hit · 4h ago

Agency-scoped

VA + SSA document imaging

agency:VA,SSA naics:423420 value:>50k include:scanner,imaging

8 hits / 7 days Last hit · yesterday

Service-line query

Production scanners + maintenance

naics:333316,423420 service:maintenance,break-fix value:>75k

19 hits / 7 days Last hit · 2h ago

Market research

Recent scanner-supply awards · 90 days

naics:423420 status:awarded period:90d include:scanner

24 hits / 90 days For incumbent + recompete intel

Saved searches feed into the daily digest. Sarah refines them as her firm's posture changes — adds a new manufacturer authorization, drops a geography, gates by set-aside status, narrows by service-line (supply-only vs supply+maintenance).

Match score · VA Scanner Supply BPA

8-dimension breakdown · scored against Sarah's profile · 5-step action plan ready

Composite 88/100 · HIGH MATCH

Capability fit · authorized reseller

3 of 4 specified manufacturers covered · primary product line match

92/100

Spec / product match

90 ppm throughput · 600 dpi · TAA gap on 1 model (substitution available)

89/100

Eligibility · set-aside + Buy American

SAM.gov active · NAICS 423420 (100-emp std) · firm qualifies

PASS

Past performance fit

5 prior fed-civ supply contracts · 2 scanner-specific deliveries · 2 prior VA

73/100

Win probability

Median 4-7 competitors on similar VA BPAs · set-aside narrows · VA prior is differentiator

67/100

Funding pathway · working capital

~$400K inventory float · SBA 7(a) $250K + commercial revolver $150K = covers

FLAG

Timing & delivery fit

18-day proposal · 60-day post-award delivery · mfr lead times 21-45d

85/100

Strategic alignment

5-yr recurring structure · aligns with firm's 2026 VA expansion target

81/100

Your 5-step action plan

Confirm SAM.gov registration is active and NAICS 423420 set as primary.
Resolve TAA country-of-origin gap — substitute the non-compliant model for a TAA-compliant equivalent.
Lock SBA 7(a) draw + commercial revolver — pre-position inventory cash for Tranche A delivery.
Pull authorized-reseller letters from the 3 covered manufacturers + draft technical response.
Submit via SAM.gov by Day 18 · email VA Contracting Officer to confirm receipt.

Pre-RFP signals · 3 weeks before the VA Scanner BPA dropped

Sarah's firm responded to the sources-sought notice — she's on the contracting officer's radar before the formal solicitation

1 active response · 2 monitored

21 days ago · responded

VA VHA Mid-Atlantic sources-sought notice surfaced in Sarah's morning digest. Firm responded with capability statement + manufacturer authorizations.

14 days ago · industry day

VA Industry Day held virtually — Sarah attended. Contracting officer confirmed Total Small Business Set-Aside and noted TAA compliance as a key evaluation criterion.

5 days ago · draft RFP

Draft RFP released with one TAA-non-compliant model in the spec list. Sarah's firm submitted clarifying question; substitution path now established.

Today · open solicitation

Formal RFP posted. Sarah is on the market-research list. 18 days to submission. Her firm enters with relationship + clarification on record — not cold.

Other monitored agencies: SSA (records-digitization sources-sought watch · 2 surfaced last 30 days) · USCIS (immigration records imaging · 1 monitored).

Knowledge Base · Sarah's eligibility questions answered

Each answer is grounded in cited sources — solicitation language, SBA rules, manufacturer agreements

3 queries · 7 cited sources

Sarah asked

"Does our firm qualify for the VA Scanner Supply set-aside?"

Yes. The solicitation is a Total Small Business Set-Aside under NAICS 423420 (Office Equipment Merchant Wholesalers). Size standard is 100 employees · your firm is 30. SAM.gov registration shows NAICS 423420 as primary. Your firm qualifies.

Cited: VA solicitation §B.1 · SBA size-standard table 13 CFR §121.201 · your SAM.gov profile

Sarah asked

"What authorized-reseller documentation does VA require?"

Section L instructions require a current authorized-reseller letter from each manufacturer whose equipment is being bid. Your firm has active letters for 3 of the 4 specified manufacturers · the 4th model is the TAA-non-compliant unit your substitution path replaces.

Cited: VA solicitation §L.4 · Fujitsu / Kodak Alaris / Canon reseller agreements (on file)

Sarah asked

"Can we afford to float $400K of inventory before VA pays the first invoice?"

Your SBA 7(a) line has $250K available and your commercial revolver has $150K headroom — covers the float. Wide Area Workflow invoicing typically returns 30-45 days post-acceptance; cash recovery is fast. See Funding Agent → for the per-tranche cash-flow timeline.

Cited: your SBA 7(a) loan docs · your bank revolver agreement · VA payment-cycle historical data

Funding pathway · working capital for VA Scanner BPA

Inventory float sized against per-CLIN delivery schedule · $400K needed · $400K available

Pathway clear · 1 flag

SBA 7(a) working-capital line

$250,000 available

Pre-approved against your firm's profile. Eligible for inventory-financing draw against the awarded BPA contract value. 5-day funding window post-draw request.

Commercial revolver

$150,000 headroom

Active commercial credit line — current utilization 18%. Available for short-cycle delivery payments before WAWF reimbursement lands.

Cash-flow timeline · Year 1

Day 0-21
SBA 7(a) draw · $250K · Tranche A inventory order placed

Day 21-45
Tranche A delivered · WAWF invoice 1 filed · revolver bridges

Day 45-75
VA payment 1 received · revolver paid down · Tranche B order

Day 75+
Self-funding cycle established · SBA 7(a) paydown begins

Per dispatch operator: working-capital is the load-bearing constraint on supply bids — the SMB scanner-supplier moat is being able to fund inventory pre-positioning at all. Sarah's firm has the pathway; many comparable bidders do not.

Requirement extractor · VA solicitation §C/L analyzed in 90 seconds

Every spec pulled from the contract document — throughput, resolution, country-of-origin, CLIN structure

27 requirements · 1 gap flagged

Spec
Requirement (extracted from §C)
Match

Throughput

90 ppm minimum · simplex · letter

✓ MET

Resolution

600 dpi color · optical (not interpolated)

✓ MET

Duty cycle

30,000 pages / day sustained

✓ MET

Country-of-origin

TAA-compliant · 4 specified models · 1 model (Reference Unit D) non-compliant — substitution path required

⚠ GAP

Connectivity

USB 3.0 + Gigabit Ethernet · TWAIN + ISIS drivers

✓ MET

Warranty

3 years on-site · 4-hour response SLA

✓ MET

CLIN structure

4 CLINs · Scanners (0001) · Maintenance (0002) · Repair parts (0003) · Training (0004)

✓ NOTED

Manual extraction time on a comparable 25-page solicitation: 2-4 hours. Tech Intel: 90 seconds plus a careful read of any flagged gap.

Proposal grader · pre-pink-team check

Each volume scored against the VA's published evaluation criteria · 2 gaps flagged before pink team

Composite 81/100 · 2 gaps

Volume I · Technical

Throughput spec inconsistency on p.12 · TAA attestation language missing from §3.4

76/100

Volume II · Management

Tranche schedule + key-personnel section cleanly aligned to §M evaluation

84/100

Volume III · Past Performance

Lead with the 2 prior VA references · reorder PP examples by similarity-to-scope

71/100

Volume IV · Price

Per-CLIN pricing schedule + option-year escalation cleanly populated

92/100

2 actionable gaps · resolve before pink team

Reconcile throughput spec on p.12 of Volume I — references "85 ppm" elsewhere; should be "90 ppm" per §C.
Add TAA attestation language to Volume I §3.4 — required per VA Section L checklist; currently absent.

Proposal tightening · TAA substitution paragraph

Sarah's original draft tightened to satisfy VA's TAA-compliance evaluation criterion

+11 evaluation points

Before · 64/100 alignment

We will substitute Reference Unit D with a similar scanner from one of our manufacturer partners. The replacement model meets all the technical requirements specified in the solicitation.

After · 84/100 alignment

Per §L.4(b), we propose substituting Reference Unit D with the Fujitsu fi-7900 — a TAA-compliant production scanner manufactured in Japan (designated country under 19 U.S.C. §2511). The fi-7900 meets or exceeds every Section C performance criterion: 110 ppm throughput (vs. 90 required), 600 dpi optical resolution, 50,000 pages/day duty cycle, and 3-year on-site warranty with 4-hour response.

What changed · added §L.4(b) citation · named the substitute manufacturer + model · cited the TAA designated-country statute · enumerated which Section C criteria the substitute satisfies · quantified the exceedance margins where applicable.

Subcontractor finder · maintenance-partner candidates

3 candidates for the post-warranty maintenance service line (CLIN 0002) · ranked by capability fit + past delivery

3 candidates · 1 prior partner

Imaging Service Co.

Reston, VA · 4-hour SLA · 22 staff

8 prior gov-imaging93/100 fit

Service area covers 11 of 12 VHA Mid-Atlantic facilities. Holds active VA past-performance reference. Prior partnership on a 2024 Sarah pursuit. Strongest candidate.

ScanTech Maintenance

Fairfax, VA · 8-hour SLA · 14 staff

12 prior VA + DoD84/100 fit

Strong VA-specific past performance. 8-hour SLA misses the contract's 4-hour requirement for Tier-1 facilities — would need SLA upgrade or backup arrangement. Consider as Tier-2 maintenance partner.

DocOps Federal

Arlington, VA · 4-hour SLA · 9 staff

6 prior gov contracts78/100 fit

Newer partner candidate. SLA matches. Smaller team — would need to confirm capacity to cover 12 facilities concurrently. Worth a kickoff conversation.

Contract Execution Plan · auto-generated on award day

Year 1 of 5 (base + 4 options) · 12 VHA facilities · 4 CLINs · $1.2M base

Day 4 of 365 · 12% complete

Award value

$1.2M base

+ $4.8M ceiling (options)

CLINs

Scanners · Maint · Parts · Training

Facilities

8 Tier-1 · 4 Tier-2

Performance period

Year 1 of 5

+ 4 option years

✓Kickoff meeting · agenda + CLIN-by-facility scheduleDay 4 · done

◐Tranche A inventory order placed · 48 scanners · Fujitsu + Kodak + CanonDay 5 · in flight

○Tranche A delivery + DD250 · 4 Tier-1 facilities (DC · Bethesda · Richmond · Hampton)Day 21

○Invoice cycle 1 · WAWF filing · Tranche A accepted unitsDay 28

○Tranche B delivery · 4 Tier-1 facilities (Salem · Beckley · Martinsburg · Wilkes-Barre)Day 45

The entire structure above auto-generated from the award notice + Sarah's accepted proposal. No spreadsheet rebuild. No closeout scramble.

Deliverables Tracker · 4 tranches across 12 facilities

CLIN-level visibility on every unit · DD250 acceptance trail · per-facility status

12 facilities · 4 tranches

Tranche A · IN PROGRESSDay 21 target

DC · VA Medical CenterIn transit

Bethesda · Walter ReedIn transit

Richmond · McGuire VAMCIn transit

Hampton · Hampton VAMCIn transit

Tranche B · SCHEDULEDDay 45 target

Salem · Salem VAMCAwaiting NTP

Beckley · Beckley VAMCAwaiting NTP

Martinsburg · Martinsburg VAMCAwaiting NTP

Wilkes-Barre · WB VAMCAwaiting NTP

Tranche C · QUEUEDDay 90 target

Lebanon · Lebanon VAMCTier-2

Erie · Erie VAMCTier-2

Tranche D · QUEUEDDay 135 target

Coatesville · Coatesville VAMCTier-2

Wilmington · Wilmington VAMCTier-2

Compliance Calendar · next 60 days

Every renewal · every recert · every warranty registration · in one feed

5 deadlines flagged

IN 14 DAYS

SAM.gov annual renewal

Required for active federal registration · 15-min process

URGENT

IN 21 DAYS

Tranche A warranty registration window opens

48 scanners · register within 30 days of delivery

QUEUED

IN 32 DAYS

Fujitsu reseller authorization recert

Annual training + sales-volume attestation

SCHEDULED

IN 45 DAYS

Kodak Alaris reseller authorization recert

Quarterly compliance review · service-tech certification

SCHEDULED

IN 58 DAYS

CAGE code quarterly reconciliation

VA-required vendor master file update

UPCOMING

Supplier Sourcing · repair parts & replacement units

Verified parts distributors ranked by past delivery + price band + geographic proximity to VA Mid-Atlantic

4 distributors · 2 active POs

Tier 1 · primary

ImageParts Direct

mfrs:Fujitsu,Kodak,Canon · region:east-coast · sla:24h

★ 4.8 18 prior orders Active PO · Tranche A

Tier 1 · backup

Capital Imaging Supply

mfrs:Fujitsu,Canon · region:DC-metro · sla:next-day

★ 4.6 11 prior orders Active PO · roller-kit refresh

Tier 2 · specialty

ScannerParts Wholesale

mfrs:Kodak-Alaris · service:OEM-only · sla:48h

★ 4.5 7 prior orders For OEM-only Alaris parts

Tier 2 · regional

Federal Imaging Logistics

all-mfrs · region:DC,VA,MD · service:white-glove

★ 4.4 9 prior orders For VHA site deliveries

Performance record auto-draft · year-1 narrative compounding

Built from delivered milestones + acceptance documents + service tickets · ready for VA evaluator at Day 365

38% drafted · year-1 in progress

Quality of Product42% populated

Draft excerpt: "Across Tranche A delivery (48 units to 4 VHA facilities), 47 of 48 units passed first-receipt inspection. The single deviation was a packaging defect — resolved within 4 hours via on-site swap. DD250 acceptance signed at all 4 facilities within 72 hours of delivery."

Schedule35% populated

Draft excerpt: "Tranche A delivered on Day 21 per CLIN schedule (target Day 21). Tranche B currently tracking to Day 45 target. Per-facility readiness coordination via Sarah's firm's project manager — no schedule slip to date."

Cost Control · Management · Regulatory CompliancePending year-1 completion

These sections populate as Tranches B-D ship, invoice cycles complete, and the warranty + maintenance service line begins generating ticket data. Ready for evaluator at Day 365 close.

This narrative is the asset class. It becomes past-performance evidence on Sarah's next VA bid, her PSPC entry, her UK CCS pursuit. No "where do I find the data" scramble six months from now.

Multi-region workspaces · Sarah's firm post-Year-1

Same scanner-supply workflow · 4 active regions · CPARS from VA win unlocks parallel pursuits

4 regions · 9 active pursuits

🇺🇸 US FederalPrimary

Sarah's home workspace. 18 active contracts. VA Year-1 BPA winding into Option Year 2. Active pursuits: SSA disability records refresh · DHA imaging adjacency.

SAM.gov · VA · SSA · DHA · GSA · HHS

🇨🇦 Canadian · PSPCAdded Day 95

Office-equipment standing offer pipeline. 4 contracts active. Authorized-reseller landscape mapped via Concierge onboarding. VA past performance accepted as parity reference.

CanadaBuys · PSPC · provincial · MERX

🇬🇧 UK · CCSAdded Day 142

Crown Commercial Service office-equipment framework. 2 active pursuits. Find a Tender notice tracking + G-Cloud + Bravo-portal submission. UK-specific authorized-reseller agreements in flight.

FTS · CCS frameworks · Contracts Finder

🌍 MultilateralAdded Day 168

World Bank + ADB + AfDB scanner-supply pursuits in eligible regions. 3 active EOIs. UNGM Tier 1 registration in progress. Multilateral past-perf framework being built from VA CPARS.

World Bank · ADB · AfDB · UNGM

Team workspaces · Sarah + 4 team members

Role-based workspace access · pursuit assignments · per-member capacity tracking

5 members · 4 workspaces

Sarah (you) · Capture Lead

All workspaces · primary VA + SSA accounts · 7 pursuits assigned

Admin

Marcus T. · BD Manager

US Federal workspace · focus on VA + SSA expansion · 5 pursuits

US Federal

Amara O. · International Lead

Canadian PSPC + UK CCS + Multilateral workspaces · 6 pursuits

International

David K. · Proposal Director

All workspaces · oversees Proposal Scorer + Rewrite across regions · 9 drafts in flight

Cross-region

Jenn L. · Operations

Fulfill execution + supplier management across all active contracts

Fulfill ops

Sub-Plan Manager · multi-client BD platform

For office-tech firms running multi-brand or multi-client pursuits in parallel

Coming Q3 2026

🏢

Workspace-per-client structure with cross-client capture intelligence

For BD consultancies and office-technology agencies serving multiple government-contractor clients. Each client gets a private workspace; the operator sees across the full book. When a federal opportunity fits two of the operator's clients, it surfaces as a teaming pair — the cross-client moat that single-org tools structurally can't deliver.

Build effort sized · ships with Phase 3D release · Q3 2026

Multilateral coverage · scanner-supply pursuits in flight

3 active EOIs across World Bank · ADB · AfDB · VA past performance accepted as parity reference

3 EOIs · 2 shortlisted

World Bank SHORTLIST Bangladesh Bureau of Statistics

Census Records Digitization · Production Scanner Supply

USD $840K equivalent · Closes in 22 days · STEP portal · QCBS evaluation

Sarah's firm shortlisted from EOI stage. Manufacturer authorizations cover 3 of 4 specified models. VA Year-1 CPARS accepted as parity past-performance reference. Working capital pathway: EXIM working-capital guarantee available.

ADB SHORTLIST Vietnam Land Records Authority

Land Records Imaging Hardware · Scanner Supply & Training

USD $1.1M equivalent · Closes in 35 days · CMS consultant registration · OCB

ADB OCB procurement method. Sarah's firm cleared shortlist on capability statement. Local-content requirement satisfied via planned Vietnamese maintenance subcontractor. Multilateral framework approved.

AfDB EOI SUBMITTED Kenya Electoral Commission

Voter Roll Digitization · Scanner Supply (Pre-Election Refresh)

USD $420K equivalent · EOI under review · 14-day window

EOI submitted via AfDB SAP. Smaller scope; competitive shortlist field. Sarah's firm positioning around Kenya-specific authorized partnerships in flight.

Concierge onboarding · 14-day rollout into a new market

Dedicated BidClarity specialist · Sarah's firm onboarded into PSPC + UK CCS using this template

Assigned specialist · Erin H.

DAY 1-2

Workspace setup · authorized-reseller landscape mapping

Erin maps your existing US-mfr authorizations to their PSPC / CCS / World Bank equivalents. Surfaces gaps and surfaces local distributor relationships needed.

DAY 3-4

Market integration · portal credentials + tax registration

CanadaBuys SRI · UK FTS supplier registration · CRA / HMRC / W-8BEN documentation as required. Erin handles the paperwork loop with each authority.

DAY 5-7

Past-performance translation · VA CPARS → parity-format references

CPARS narrative format does not translate directly to PSPC vendor performance reports or UK CCS framework references. Erin's team rewrites your existing past-perf into each market's accepted format.

DAY 8-10

Team training · per-market workflow + jargon dictionary

Live session with your BD team on each market's procurement vocabulary, evaluation conventions, and Bravo / Jaggaer / SAP portal mechanics.

DAY 11-14

First cross-region scoring report · live

Your morning digest now spans US Federal + new market. Same 8-dimension scoring framework, calibrated to each market's procurement context.

Still deciding which tier?

See which tier our customers chose — and why.

Real customers across federal, multilateral, and 6 continents. Each case study shows the tier, the workflow, and the outcome.

📖 Read customer success stories →

Common questions

Pricing FAQ

Do I need a credit card to start?

Yes — your card is collected via Stripe at step 4 of signup. No charge for 14 days. Cancel before day 15 and pay nothing. We'll email you a reminder before day 15 so you're never surprised.

What's the difference between annual and monthly billing?

Annual billing saves 20% — $360/yr on Scout, $840/yr on Intelligence, $1,680/yr on Command. Annual plans are billed as a single upfront payment ($1,428 · $3,348 · $6,708). Monthly plans are billed each month. Both start with the same 14-day trial. Use code ANNUALPREPAY5 at checkout for an additional 5% off annual plans.

What happens when I cancel a storage add-on?

90-day grace period — your existing files are never deleted automatically. During the grace period you can download everything as a ZIP export. After 90 days, files over your plan's base limit are archived (not deleted) and flagged for review.

What happens to my NAICS codes if I cancel a NAICS pack?

Excess codes are paused, not deleted. BidClarity keeps your highest-performing codes active — determined by match score over the last 30 days, not by which codes you added first. Your inactive codes are preserved and reactivated automatically if you re-purchase a NAICS pack.

If I upgrade to a plan that includes my add-on, do I get a refund?

Yes — prorated Stripe credit is issued automatically on the day your upgrade takes effect. For example, if you're on Intelligence with a Priority Support add-on and upgrade to Command (which includes 4-hour support), the unused portion of your add-on is credited to your next invoice.

Can I add team members?

Yes — additional seats are available as add-ons: $99/mo on Intelligence, $199/mo on Command. Each seat gets full access to the shared vault, matches, and compliance calendar. For teams of 3 or more, Enterprise pricing usually makes more sense — talk to us.

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Yes, at any time. Upgrades take effect immediately with prorated billing. Downgrades take effect at the start of your next billing period. Manage everything at billing.bidclarity.ai.

Is my data secure?

Yes. All documents in your vault are encrypted at rest. MFA (2-step verification) is available on all plans and required on Command and Enterprise. Trusted device recognition means returning users on their usual device are never interrupted. See security.html for full details.

Are there partner or referral rates?

PTAC (Procurement Technical Assistance Center) / SBDC (Small Business Development Center) advisors can offer clients a 30-day extended trial vs the standard 14 days. BD (business development) consultants who refer clients earn 20% recurring commission. Volume pricing for advisors managing 5+ client accounts is available via the partner programme.

What is the founding rate and how does it work?

The founding rate means the price you sign up at today is locked permanently — as long as you stay subscribed on the same plan. There is no separate discounted price: the founding rate is today's published price. If BidClarity raises prices in future, founding subscribers keep paying what they paid on day one. The founding rate is released if you change plan tier, switch between monthly and annual billing, pause, or cancel. Both monthly and annual billing qualify — sign up on either and that rate is yours for life.

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